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Statutes

 

Article 1: NAME

The Society shall be called the "European Society of Surgical Oncology" ( ESSO ).


Article 2: HEADQUARTERS

The Society, founded on October 29, 1981 in Lausanne, had its early headquarters in Milan. Since January 1, 1988 the permanent offices of the Society are located in Brussels.


Article 3: AIMS & OBJECTIVES
The aims of the Society shall be to advance the art, science and practice of surgery for the treatment of cancer and to disseminate knowledge to help provide the highest possible standard of surgical treatment for cancer patients. Special objectives are:
  • to improve methods of surgical treatment either used alone or jointly with other therapies,
  • to encourage and promote education and training in surgical oncology at all levels,
  • to encourage and promote clinical and laboratory research in oncology,
  • to participate in the organization of cancer services throughout Europe,
  • to promote and encourage mutual collaboration between specialists in all branches of oncology,
  • to maintain close relationships with other oncological societies within Europe and throughout the world.

Article 4: MEMBERSHIP
The Society shall consist of full members, honorary members, corresponding members, and junior members.
Full members shall be surgeons especially interested in oncology or scientists working in kindred disciplines. Individual members will be proposed by two members of the Society. Applications will be considered by the Membership Committee and ratified by the Executive Committee. A list of new members will be presented for approval to the annual General Assembly.
Honorary members shall be elected for their distinguished service to surgical oncology, on nomination by the Executive Committee at a General Assembly of the Society. They shall not pay subscriptions.
Corresponding members shall be elected upon application at the discretion of the Membership Committee. They shall pay a subscription but shall have no voting rights.
Junior members shall be surgical residents in training with a special interest in oncology.


Article 5: ORGANIZATION
The work of the Society shall be carried out by :
General Assembly : the supreme governing body of the Society. It shall meet annually and approve the proposals of the Nominations Committee.

Executive Committee: it shall conduct the affairs of the Society in accordance with the policies determined by the General Assembly. It shall meet at least twice a year. It shall consist of the Officers of the Society and nine Councillors. The nine Councillors shall hold office for two years and shall be re-eligible for one more term of two years. By rotation every two year, one third of the nine Councillors will be replaced.

Membership Committee: it shall be established by the Executive Committee and shall be responsible for membership matters.

Nominations Committee: it shall be established by the Executive Committee and be responsible to the Society for the proper conduction of the elections process. Nominations for proposed Officers and Councillors may be sent to the Nominations Committee from the Executive Committee or from individual members of the Society. Such nominations must reach the chairman of the Nominations Committee at least two months before elections take place. The Nominations Committee shall consist of three Past-Presidents including the immediate Past-President. The most senior Past-President shall serve as Chairman and shall present the nominations to the General Assembly for approval.


Article 6: SOCIETY OFFICERS
Shall consist of:

President: he shall be elected for a term of two years and shall not be eligible for re-election in the same post. He shall normally be the chairman of the meetings of the General Assembly and Executive Committee. Upon completion of his term he shall serve for two further years on the Executive Committee as immediate Past-President.

President-Elect: he shall serve for two years and shall not be reeligible.

Past-President: the immediate Past-President shall hold office for two years.

Honorary Treasurer: he shall be responsible for the financial administration of the Society. He shall be elected for a term of two years and eligible for re-election twice for a two-year period. He shall prepare an annual financial report covering the whole year (from January 1 to December 31), to be submitted to the Executive Committee and to the General Assembly.

Honorary Secretary: he shall be responsible for the Secretariat of the Society. He shall write the minutes of the meetings of the Executive Committee and General Assembly, and shall be responsible for the arrangements of those meetings. He shall hold office for two years and be eligible for re-election twice for a two-year period.


Article 7: SUBSCRIPTIONS
All full, junior, and corresponding members shall pay an annual subscription, as decided by the General Assembly. Subscriptions shall be paid to the Hon. Treasurer on election and subsequently on January 1st of each year. Any member whose subscription lapses for more than one year shall forfeit membership but shall subsequently be eligible for re-election.


Article 8 : CONGRESSES
The Society shall hold at least one annual scientific congress. A local organizer will be appointed to work closely with the secretariat and Executive Committee in preparing the congress.
The Society organizes its own congress every even year, and organizes a European Conference of Clinical Oncology every odd year as a full member of the Federation of European Cancer Societies in collaboration with the other full members.


Article 9 : JOURNAL
The Society Journal is published jointly with the British Association of Surgical Oncology and shall be known as the "European Journal of Surgical Oncology" (EJSO). The Journal shall be administered by an Editorial Board whose composition shall be agreed by the Executive Committee. Either, the Chairman of the Board or Senior Editor, or both shall attend meetings of the Executive Committee in an "ex officio" capacity.


Article 10 : AMENDMENTS
Any amendment of this constitution shall receive the assent of no less than two-thirds of members voting at the annual General Assembly. Notice of any proposed amendment must be received by the Hon. Secretary in writing at least two months before the Assembly and all members informed within one month.
The Society may only be dissolved by a resolution supported by no less than two-thirds of members present and voting at the annual general meeting. Notice of such a resolution shall be received by the Hon. Secretary in writing no less than six months before the meeting. All members of the Society shall be informed of such a resolution at least three months before the annual general meeting.

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